ELT Russia: ��

Sample of Constitution

This sample was developed and contributed by EFL Fellow Natasha Frank. "L' stand for the name of a country.

TEACHERS OF ENGLISH TO SPEAKERS OF OTHER LANGUAGES IN L. TESOL- L.
nbsp;CONSTITUTION

I. nbsp;NAME
nbsp;
This association will be called Teachers of English to Speakers of Other Languages in L. The abbreviation will be TESOL-L. (TESOL-L.). TESOL L. will be an affiliate of Teachers of English to Speakers of Other Languages, Inc. (TESOL), a professional, global educational association committed to promoting �excellence in English language teaching to speakers of other languages.�

II. nbsp;MISSION nbsp;

TESOL L.�s mission is to foster high quality English teaching by giving its membership resources, support, and guidance. Additionally, TESOL-L. seeks to create a diverse community of English language professionals from different regions and backgrounds.

III. nbsp;PURPOSE

TESOL- L., a professional, non-profit organization, has the following purposes:

#61656; nbsp;To enhance the quality of English language instruction in L.
#61656; nbsp;To provide information and resources to its membership
#61656; nbsp;To offer professional development opportunities
#61656; nbsp;To provide a forum for exchanging ideas and encouraging collaboration between English language professionals

IV. nbsp;MEMBERSHIP

Individual voting membership is open to:
#61656; nbsp;English language teachers in L.
#61656; nbsp;Anyone who supports the mission of TESOL L.

Non-voting membership is open to:
#61656; nbsp;Commercial organizations that support the mission of TESOL L.

V. nbsp;MEETINGS

Every year TESOL-L. will hold at least one general meeting. The purpose of the Annual Meeting is to discuss matters pertaining to the association and conduct elections (as needed). For the Annual Meeting to be conducted, a quorum of 50% of members in good standing will need to be present.

The board may call additional meetings at its discretion

VI. nbsp;OFFICERS

For the first year of TESOL L. the Board shall include the following officers: President, Affiliate Liaison Officer, Newsletter Editor, Advocacy Representative, Secretary, Treasurer, and the Interest Section Representatives.

nbsp;In the subsequent year, TESOL L. shall expand the Board. The Board shall consist of the following officers: Immediate Past President, President, President-Elect, Affiliate Liaison Officer, Newsletter Editor, Advocacy Representative, Secretary, Treasurer, and Interest Section Representatives. nbsp;

nbsp;All Board members will begin their term at the end of the first Annual Meeting.

The Board members shall be in good standing with both TESOL and TESOL L. They shall perform their duties outlined in the bylaws.

If the position of President becomes vacant during the first year of TESOL L., a new election will be held. In the subsequent year, if the position of President becomes vacant, the President elect shall assume the presidency and serve for the following year. If any other position on the Board becomes vacant, the President, with the approval of the Board shall appoint a replacement to serve the remainder of that term.

Any member of the Board may be reelected for a second term (an additional two years). To be reelected a Board member must be in good standing with both TESOL and TESOL L., be nominated, and elected at the Annual Meeting. Term limits are as follows:

nbsp;President nbsp; nbsp; nbsp; nbsp;Two Years

nbsp;Affiliate Liaison Officer nbsp; nbsp;Two Years

nbsp;Newsletter Editor nbsp; nbsp; nbsp;Two Years

nbsp;Advocacy Representative nbsp; nbsp;Two Years

nbsp;Secretary nbsp; nbsp; nbsp; nbsp;Two Years

nbsp;Treasurer nbsp; nbsp; nbsp; nbsp;Two Years
nbsp;
nbsp;Interest Section Representatives nbsp;Two Years

nbsp;

VII. nbsp;INTEREST SECTIONS

TESOL L. shall contain four divisions known as Interest Sections. These Interest Sections are as follows: Elementary Education, Secondary Education, Adult Education (Continuing Education), and Higher Education. Each Interest Section shall have one representative that serves on the Board. Interest Section Representatives shall perform their duties outlined in the bylaws.

If deemed necessary and appropriate, new Interest Sections may be added. To add a new Interest Section, a petition signed by 10 members in good standing should be submitted to the Board for approval.

VIII. nbsp;DISSOLUTION

In case of dissolution, TESOL L. shall dispose of its assets in the following manner:
1. nbsp;Pay for all liabilities of the association
2. nbsp;Donate any remaining assets to a suitable, non-profit, educational association. Such a decision will be taken by a vote of the Board members.

IX. nbsp;AMENDMENTS

To amend this constitution, two-thirds of the Board members must approve the amendments. Alternatively, a petition signed by at least ten percent of the members in good standing shall be submitted to the President. A proposed amendment will be announced to the membership and a vote conducted one month after the announcement. To become effective, the proposed amendment must be ratified by a two-thirds majority of votes cast.

Sample of TA BYLAWS

This sample was developed and contributed by an EFL Fellow Natasha Frank for another country. "L" stands for the name of the country.

nbsp;

TEACHERS OF ENGLISH TO SPEAKERS OF OTHER LANGUAGES IN L.

TESOL- L.BYLAWS

Membership and Dues

A membership to TESOL L. lasts for one year after an individual joins.

#216; nbsp; An individual membership costs nbsp;XXX . nbsp; Anyone who pays the membership fee is entitled to one vote.

#216; nbsp; The secretary will notify members of expired memberships. Members will be able to check the status of their membership and make address changes at the annual conference.

nbsp;

Nominations and Elections

The officers shall be elected by the membership at the Annual Meeting for 2-year terms.

nbsp;

Nominees will be solicited via the TESOL L. newsletter.

The secretary will contact the nominees to explain the duties involved and confirm that they are willing and able to serve if elected.

nbsp;

The slate of nominees along with their relevant biographical information will be published in the TESOL L. newsletter prior to the Annual Meeting.

nbsp;

Elections will take place at the Annual Meeting. Additional candidates may be nominated from the floor. However, the nominees should be aware of the qualifications for and duties of the position and should be willing and able to serve if elected.

nbsp;

Regional Elections

nbsp;

Regional elections will take place on the same day as the general elections. There will be nbsp;xxx voting centers in nbsp;xxx, and in nbsp; xxx; there will be nbsp;xxx voting center in xxx. The elections will be staffed by qualified volunteers. After the elections, the ballot boxes will be sealed and sent to xxx. All the votes will be tallied in xxx.

nbsp;

A majority vote shall decide all elected officers.

nbsp;

The Board

For the first year of TESOL L., the board will consist of the President, the Liaison Representative, The Advocacy Representative, Newsletter Editor, Interest Section Representatives, Secretary, and Treasurer.

For the subsequent years, the Board will consist of the Immediate Past President, the President Elect, President, the Liaison Representative, The Advocacy Representative, Newsletter Editor, Interest Section Representatives, Secretary, and Treasurer. The Board may also add the following positions: Membership Officer, Newsletter Co-Editor, Member-at-Large, Advertising Manager, and a Nomination Committee. The Board will decide if and when such additional positions are needed.

nbsp;

Meetings

The Board should meet at least quarterly during the year to manage the work and funds of TESOL L. For each meeting, a quorum of the Board must be present for voting purposes. Two-thirds of the Board members present will constitute a quorum. A majority vote of members present shall be considered binding for Board decisions. Thus, Board members must do their utmost to attend. If a Board member misses more than two meetings, he/she might be asked to relinquish his/her position.

nbsp;

The President Elect (1-year term) shall:

be a member of TESOL and TESOL L.;
serve as the program chair for all conferences; thus shall:

#216; nbsp; appoint the needed committees to assist with the planning;

#216; nbsp; meet with Interest Section Representatives to ensure that they are adequately represented in the conference program;

#216; nbsp; work with the Treasurer

#216; nbsp; work with the Secretary, who coordinates the exhibits and publicity for the conference, and posts announcements on the website;

serve in the absence of the President and assist the President in his/her duties;
attend all Board meetings;
succeed to the Presidency

nbsp;

The President (2-year term) shall:

be a member of TESOL and TESOL- L.;
preside at all business meetings of the association and all Board meetings;
appoint any committees the Board deems necessary;
remain on the Board for one year as Immediate Past President.

nbsp;

The Immediate Past President/ Liaison Officer (1-year term) shall:

be a member of TESOL and TESOL- L.;
be responsible for submitting the �Affiliate Leadership Update� form, �Affiliate Annual Report� form, the �Affiliate Assembly Delegate,� and �Affiliate Dues,� to the central TESOL office;
serve as an advisor to other Board members;
assist with membership, publicity, and advertising;
assist the Board with planning tasks;
attend all Board meetings.

nbsp;

The Secretary (Two-year term) shall:

record the minutes of each official meeting of the association;
make minutes of the full Board meetings available to the Board members;
maintain all the association�s official document as historian;
maintain the TESOL-L. website;
attend all Board meetings.

nbsp;

The Treasurer (Two-year term) shall:

maintain a roster of all members with contacts;
conduct and record all financial business of the association including collecting dues, making disbursements, maintaining proper financial records and having these audited annually as directed by the Board, and presenting a printed financial report at all the meetings;
serve as registration chair/coordinator for the Annual Meeting and for any conferences;
attend all Board meetings;
submit a financial report for the TESOL L. newsletter.

nbsp;

The Advocacy Representative (Two-year term) shall:

be a member of TESOL and of TESOL L.;
represent TESOL-L.;
attend meetings concerning English language teaching in L.;
join the TESOL Affiliate Advocacy Network;
present a regular report at Board meetings;
Attend all Board meetings.

nbsp;

The Interest Section Representative (Two-year term) shall:

promote membership in the association;
preside at all Interest Section meetings (e.g., the Annual Meeting);
work with the President-Elect to ensure that the concerns of the Interest Section are adequately reflected in the conference program;
attend all Board meetings.

nbsp;

Changes in the Bylaws

nbsp;

Members of the Board or the Association may propose amendments to the Bylaws.

Any member of the Board may request to have an amendment added to the agenda of the next meeting.
A bylaw amendment may be proposed by a petition signed by at least 15 members in good standing and submitted to the President.

To become effective, the amendment must either be:

Ratified by a three-fourths majority of the Board.
Approved by a simple majority of the Board, distributed to the membership at least ten days before it is to be voted on, and ratified by a two-thirds majority of the votes casts.

Umbrella Newsletter # 41

Dear Colleagues, With the New Year, new dreams, hopes and aspirations come alive. For teachers this new beginning happens twice: on September 1st, when the new school year starts, and on January 1st, when the new year begins. Moreover, in Russia, our teachers hear the bell ring three times a year: when the school year starts, the chimes of the Kremlin on New Year�s Eve, and on the last day of school. This helps us celebrate better each moment of our life: yesterday, today, and tomorrow. This New Year�s Newsletter is a sack of gifts from your friends. In the newsletter, we hope to share with you some ideas and opportunities that will help you make each work day a holiday. Take time to examine each gift carefully and invite more people to enjoy what is inside. During these long holidays, you will finally have time to catch up on many things that you�ve been postponing for a while: check websites, think about new proposals and do something for yourselves. You might want to start with the �buzzwords of 2009� http://www.nytimes.com/2009/12/20/weekinreview/20buzz.html?_r=2 May the dawning of this New Year fill your heart with new hopes, open up new horizons and bring for you promises of brighter tomorrows. �A merry Christmas to everybody! A happy New Year to the world! (Charles Dickens)� David, Elena and Natasha

A Visual Guide to Building Teachers

English Language Office together with Associations and REPETITOR Multimedia have created a DVD-ROM �A Visual Guide to Building Teachers� Associations�. The �visual� aspect of the Guide consists of film clips, Power Point files, and photos and gives you a �visual� feel for the work of teachers� associations in Russia. As the famous Russian proverb puts it, �It is better to see one time than to hear 100 times.� nbsp; The 12 films of the DVD-Roms will allow you to listen to the Ambassador�s Speech at the opening of the last NATE Conference, to �be present� at workshops of outstanding Specialists and Fellows, to listen to plenary presentations of renown Russian specialist. nbsp; Texts and additional documents supplement the visuals and provide a background or additional detail. nbsp; The Guide�s goals are to showcase the history and current activities of teachers� associations, highlight the range of support mechanisms available to all associations, and provide step-by-step instructions for those who wish to join an association or establish an association in a city or region that does not yet have an association. nbsp; The DVD-Roms will be distributed for free at various ELT events. You can get access to the Internet version of the Visual Guide if you click on this link http://www.vg.lingvograd.ru/

Here is David Fay's Introduction to this Project:

"Dear English Language Teachers and Enthusiasts,
The English Language Office of the U.S. Embassy is happy to share with you �A Visual Guide to Building Teachers� Associations.� nbsp; It is a tool designed for Teacher Association members and officers who would like to know how to improve programming and build membership; it is also a tool for enthusiastic English language teachers who would like to begin their own association or chapter. nbsp; Finally, it is a resource for teachers, administrators or Ministry officials who would like to better understand how an association works and what it tries to accomplish.

The DVD is indeed a �visual� guide. nbsp; It contains dozens of video clips that showcase association activities and allow a viewer to listen to experts in the field talk about their experience with associations. nbsp; It also contains a photo album showing several years worth of work by associations around the country.

To make the most out of the DVD, read the introduction carefully. nbsp; It also helps to use the DVD while connected to the Internet so that you can visit other sites that are highlighted in the text. nbsp;

As a product of our office, there is no copyright on this DVD. nbsp; In fact, we encourage you to make copies of it for your colleagues. nbsp;

The English Language Office fully understands the important role Teachers� Associations play in supporting the professional development of English teachers across the country. nbsp; The Visual Guide is one small step toward further supporting the effort of so many outstanding instructors who volunteer their time and energy in order to build stronger communities of practice.

Regards,

David Fay, English Language Officer for the Russian Federation"

Polyglot+ is back!

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nbsp;

Teaching Writing Online Course

John Mark King, a Senior English Language Fellow from St. Petersburg is
accepting applications for participation in a free seven-week online course for teachers of English who want to improve their skills in teaching writing. The course, co-sponsored by the St. Petersburg English Language Teachers' Association and the English Language Office at the US Embassy will begin in early March and last until late April. Enrollment is open to all teachers of English in Russia who currently teach at a school, university or language center.
nbsp;
Participants will be selected based on their ability and motivation to 1) devote the required amount of time and work to the course, 2) work with a group of students on one expository writing assignment and 3) share what they learn with their colleagues through future workshops and seminars.
nbsp;
Please find attached an application form and a description of the course.
nbsp;
The deadline for application is February 15. Feel free to contact nbsp;John Mark at jorabek@gmail.com nbsp;if you have any questions.
nbsp;
Application for Enrollment
Teaching EFL Writing: An Online Skills Course for Teachers of English in Russia

Please complete the following information and submit it to johnmark@jorabek.com on or before February 15, 2010.

Your name, email address and telephone number

Where you teach (region, city and school)

Describe your students (age, level, number per group)

Describe your students� writing needs. What do they need/want to learn how to do in writing?

Do you have easy access to the Internet?

From early March to late April will you have a maximum of four hours per week you will be able to devote to this course?

Can you devote 8-12 hours of classroom time to practicing your new skills with a group of your own students? This will be during the second half of the course.

List any teacher associations you are active in or US Department of State exchange/continuing education programs in which you have participated.

Describe in a paragraph or two why you want to take this course.

Describe in a few sentences specifically how you will share what you learn in this course with your colleagues.

____________________________________________________________

Teaching EFL Writing: An Online Skills Course for Teachers of English in Russia by John Mark King Senior English Language Fellow St. Petersburg English Language Teachers� Association

Course capacity: 25 teachers*
Duration: 7 weeks (a maximum of four hours per week)
Course dates: Early March to late April (exact dates to be determined)
Location: http://teachingeflwriting.ning.com/ (Participants will not meet in person)
Requirements: Participants must be able to commit a maximum of four hours per week to this course. In addition, they must be currently working at a school, university or language center and be able to devote at least 8-12 classroom hours to one writing assignment.
*Space is limited, but special consideration will be given to teachers who are active in local teacher associations and are willing to share their experience in this course with their colleagues through workshops or seminars.
Teachers who complete the course successfully will receive a certificate from the American Embassy English Language Office in Moscow.
Interested teachers should send an email to John Mark King at johnmark@jorabek.com for consideration. The registration deadline is February 15.
Course Overview
This online course is designed to help teachers of English in Russia to improve their skills in teaching writing. Over the course of seven weeks, participants will discuss, evaluate and create a series of lessons for students that help them to learn the steps required to plan, revise and publish a successful piece of writing in a specific genre.
We will be following the Process/Genre approach to writing which has proven useful for helping students to discover that 1) writing can be made easier by dividing it into a series of recursive stages or tasks and that 2) each writing assignment (or genre) can have its own predefined organizational structure and conventions of language.
There is no requirement for a teacher to work with a particular student age or proficiency level in order to participate in this course. Participants must only be eager to try new approaches to writing with their own students and be willing to share their ideas with other members of the group.
Participants will be encouraged to decide what genre they will teach, but for the purposes of this course, all assignments must be some form of expository writing such as paragraphs, essays or letters.
During the first four weeks of the course, participants will explore the Process/Genre approach through readings and online discussion and then create a series of activities for their students which will culminate in the publication of a piece of student writing.
In the final three weeks, teachers will implement their activities in the classroom and reflect on their level of success in the online forum with their colleagues. Participants will also work together online to help their colleagues improve their approach to teaching writing in the future.
The stages of the writing process the course will cover and participants will create activities for will be:
1. Preparation
a. Reading texts
b. Videos
c. Class discussion/group activities
d. Freewriting/journals
2. Modeling and discovery
a. Sample essays
b. Noting structure
c. Discovering purpose and audience
3. Planning
a. Choosing a topic
b. Writing an outline
4. Revising
a. Writing multiple drafts
b. Peer review of early drafts
c. Teacher comments of all drafts
d. Error correction
e. Teacher conferences
5. Publication
a. Class binder
b. Web sites
c. Portfolios

How to...

Building Networks for Change Conference Recommendations

A. HOW TO ATTRACT NEW ELT MEMBERS amp; BUILD ASSOCIATIONS

Having discussed the points of attracting new ELT members and creating ELT Associations the group of young teachers came up with the following plan and steps that should be taken into consideration:

- Encourage local teachers to set up Associations and opening web sites/pages

- Define the target group (future oriented teachers) inside schools and universities

- Use MLM (multi level marketing) techniques to involve professionals (friends and colleagues and friends� friends and colleagues)

- Keep in professional touch on a regular basis

- Arrange Teacher development training on a regular basis (monthly)

- Arrange Best Practice Sharing Sessions with focus on young teachers� achievements

- Involve and invite prominent, distinguished presenters to the local sessions

- Involve young teachers in creating new teaching materials

- Use cross-regional networks and their experiences (sharing and exchanging ideas)

- Participate in Umbrella sessions nbsp;

B. WORKING WITH ENGLISH LANGUAGE FELLOWS nbsp; nbsp;

The following presents a number of suggestions on how to best work with English-Language Fellows from the U.S. and how to make the most of their participation. For more information on having a Fellow come to your region, please see under Programs where you will find more information.
Before the Fellow arrives:
- study all the English Language Office papers outlining the requirements you must meet to host a fellow (registration rules, medical service, accommodation, business schedule, etc.) ;

- talk with the administration of the institution to find out whether it can host a Fellow on th� terms listed in the requirements including temporary quarters (e.g. university hostel) for the first days of the Fellow�s stay;

- in this talk you should cover the main aims of the Fellow�s work (teacher training ranging from your institution up to the regional scope);

- meet with the Organizing Committee of your Association to discuss the main guidelines of the work of the Association and the Fellow�s future participation in it;

- learn as much as possible about the personality of the invited Fellow, his/her special needs (rent budget and type of apartment, which floor the apt. should be on, walking distance from your university, nearby shops, bank, pharmacy, dry cleaner etc.);

- fill in a Request for a Fellow (see Forms section to the left);

- check on processing an official invitation ;

- DHL the official invitation to the Fellow;

- consult with ELO on every step of the process;

The more details you get the better you can satisfy the needs of the Fellow and make his/her adaptation to your city and university quicker and more successful.
Logistics once the Fellow arrives:

- Before the Fellow arrives, the person responsible for the Fellow�s program (e.g. the President of the inviting Association or the Head of the inviting University department) should appoint two teachers to accompany/support the Fellow and help him/her at least during the first three months.
- These teachers should be properly instructed by the person responsible for the Fellow how to help with the Fellow�s registration (within three days of arrival) and with scheduling the first days of his/her stay. The teachers should help the Fellow with the following:

- show the apartments found for him/her from which he/she can choose;

- show all the important places which the Fellow needs to know: e.g. shops, bank, pharmacy, clinics and hospitals, transportation system, Internet access etc. Find a person or a Company to help with computers in case of a problem;

- take him/her around the university, acquaint him/her with the head of your department and colleagues;

- organize an excursion in your native city and tell about its theatrical, cultural,art life: invite the Fellow to the theatre or a museum;

- tell about the people and the way of life in your city including some peculiarities (holidays and traditions);

- advise about the weather in your region and recommend what and where to buy necessary things at a reasonable price;

- warn about the places where he/she�d better not visit and explain why

- if the Fellow has seriously fallen ill, don�t waste time and bring him/her immediately to the doctor;

- taking into account some negative experience we strongly recommend your Fellows:
- always have a copy of his/her registration certificate and the mobile phone numbers of people to contact in case of any trouble or emergency;

- do not carry large sums of money, better keep it in the bank (and withdraw as needed);

- do not keep expensive jewelry at home or in a hand bag: better keep it in a bank safe;

- while signing the apartment rental agreement with the landlord, thoroughly study its terms ;

- when paying the apartment rent, do not forget to take a document certifying payment;
Planning the Fellow�s work:
- The key words for this aspect of preparing to host a Fellow are: pre-planning, coordination and analysis of the work to be done. nbsp; The next steps are extremely important:
- appoint a meeting of the Fellow with the President of your Association or Head of your Department before he/she starts to work: find out your Fellow�s ideas for ways to work with the teachers of your region;

-describe to the Fellow the traditional forms of teachers-training at your university and in the city and share your ideas on his/her involvement in them;

- guidelines of your future joint work should be made with the Fellow�s participation;

- e-mail the guidelines to the members of the Association for their comments and feedback;

- as soon as you have the short- and long-term joint work plan adopted by the Association (including the range of the Fellow�s involvement) make an appointment with the Administration of the Institution to introduce the Fellow and his/her future projects;

- arrange an appointment with local city authorities to tell them about the prospects of the projects in the field;

These are only a short list of recommendations to take into account to make your cooperation with a Fellow effective. Hopefully they will be of some help to you. The following are a few more important things contributing to the effectiveness of the joint efforts working with the Fellow. Don�t forget to include coverage, analysis and evaluation of the work done.

- cover all the important events of the project in all mass-media available;

- send copies of the mass-media comments, video-photo materials, feedback from participants of seminars to ELO;

- conduct discussion of all the events with the Association, keep comments and recommendations for future work with Fellows and send them to ELO;

- consider whether it is possible or feasible to renew the Fellow project for a second year

C. TIPS ON ARRANGING CONFERENCES

There are 10 important steps to arranging a good conference. nbsp; The steps are outlined below:
1. nbsp; Build a Team of Organizers (Local and Outsiders)
Elect a Conference President, Conference Director, Conference Secretary and the Organizing Committee. nbsp; The Organizing Committee will consist of:
- 1 person responsible for contacts with local authorities;

- 1 person responsible for overall design (logo, design of announcements, design of folders, design of the Program, site decoration),

- 1 person responsible for logistics

- 2 people responsible for the budget

- 1 person responsible for contacts with mass media and advertising

- 1 person responsible for the Program

- 1 person responsible for cultural events

- 1 person responsible for foreign guests

2. First Announcement: logo, title, motto, goals, procedure, organizing committee, celebrities, contact information

3. Call for Papers: see First Announcement + Registration Form + info about the site + info about the city + cultural events

4. Budget: registration fees + local support + fund-raising + grants

5. Logistics: timing, forms, tables, databases, schedules, visas, hotel info, reservations, transportation, site decoration

TIMING: consider dates of the Conference, deadlines for submission of the articles and for registration, frame of the conference program, arrival/departure opportunities

FORMS: registration form, speaker proposal form, letters of invitation, letters to readers, letters to moderators, letters of acceptance, letters of rejection

TABLES: arrivals, departures, responsibilities

DATABASES: all participants, moderators, speakers, readers, guests of honor, hotel rates, transportation schedules

CONFERENCE WEBSITE: create, support, update

SCHEDULES: timing on when what and where, committee meetings (don�t forget to take notes!)

VISAS: procedure, timing, approvals, complete info on the invited guest

HOTEL INFO accommodations, prices, don't forget about VAT, addresses, telephone and fax numbers, students' dormitories, tourist centers

RESERVATIONS: site, transportation, hotels, cultural events

TRANSPORTATION: University, personal, friends, students, sponsors

DECORATION: logo, greetings, flowers, posters, flyers, plan of the premises (put in every folder and post on the site�s walls), arrows to show directions to special exhibitions, workshops, etc.

TEA/COFFEE BREAKS: menu, location, cost, sponsors, decorations, volunteer help

RECEPTION: Cheese and Wine reception- menu, location, cost, sponsors, decorations, volunteer help; Dinner - options, usually for those who choose to pay.

Don�t forget * folders * badges * registration * announcement board * photos * rest/informal communication area

Train your staff!

Special colors to wear (ties or belts of the colors of the Conference)

5 steps rule- have a special training with the support staff (students)

appoint support staff to meet guests at the airport/train station

think about porters at the airports/train stations, if they are not available, invite students

check (inspect) rooms at the hotel: personally go and see the rooms, do not trust hotels that the rooms are fine!

all VIPs should have an escort student/young teacher and they should accept this role as a great privilege (a reward)

6. Advertising + mass media: create a flyer advertising the conference and send it to educational institutions. Also create a press release and send it to various media resources: e-mail, posters, telephone calls, word of mouth, English newspaper "Speak Out", committees on Education, Ministry of Education, NATE website, ELT website, Hello-online e-journal

7. Preliminary Program Develop the Concept, format (plenary, guest speakers, talks, round table discussions, panels, workshops, satellite workshops/symposium)

8. Conference

Lottery (?)

Raffle (provide rules ahead of time)

Competitions (the best presentation, workshop, etc)

Equipment should be in all rooms before the beginning of all presentations � inspected and checked. There should be a technician available for problems

All hand-outs should be available and put on the presenter�s table BEFORE the start of presentations

Check whether boards, felt pens, chalk are not only available, but are functional

All members of the organizing committee, drivers, those who meet people at the airports/train stations and help with check-in at hotels should have cell phones, the list of cell phones with names should be laminated and given to all organizers

Music in the assembly hall � before the beginning of the Conference and during breaks

All Rooms should have CLEAR numbers and the room number should correspond to the room number in the program

There should be a notice board with all info about the Conference in at least 2 places

There should be paper arrows on the walls showing directions to major Rooms - each participant should have a plan of the premises in the Conference pack

There should be info about recent changes twice a day (on the notice board and/or on give away leaflets)

Post announcements on the doors about presentations that will be in that particular Room

All bathrooms should have soap and toilet paper

If publishing houses representatives want to take part in the conference and have a display of their materials or want to sell their materials, they should be financial sponsors of the Conference

Each speaker should be approached (best in writing) with a request to video record his/her presentations: possibly these materials could be offered to the Conference participants

Organizers should be available at the �turning points� of the Conference � Before the beginning, after the last presentations, etc

Moderators� reports should be included into the program

Think about �welcome� letters to the participants (they can be from VIPs, Opinion leaders, etc

Arrange hospitality Table or Booth (what is interesting in the city, where to go, what to see, where to change money, map of venue, medical unit, inter-city phone calls, photo shop, tickets, info about restaurants/cafes, internet access, renting of cell phones, emergency phone list, info about a post office, transportation services)

9. Certificates, thank you letters, awards: Certificates should be printed before the beginning of the Conference - Awards should be announced and prepared and given during the Conference

10. Evaluations: evaluation forms should be printed out and put into Conference packs - special evaluations from opinion leaders

D. nbsp; RUSSIA ENGLISH ACCESS MICROSCHOLARSHIP PROGRAM (program for underprivileged children)
The following program is based on the English Access Microscholarship Program, a special State Department program designed to support English-language teaching among highly motivated students who may be economically disadvantaged. This intensive English-language program can be adapted and modeled for your local students.

Selection Process and Criteria
Age 14-16, no pending graduates

Motivated

Economic status (low income)

Placement test

Documents for Eligibility
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Teaching Materials amp; Aids (please contact the ELO if you have questions)

Kursk CD Listen+Read+Learn

Touchstone

Interchange

Side by Side

Video Grammar and Lexical Courses

Connect 1, 2, 3

Face to Face

Way to Go video course

Family Album

American Potpourri

Shaping the Way We Teach English (for teachers)

Games: baseball, etc

Karaoke

Readers (Cambridge, Longman, etc)

American Indian Tales by Susannah J. Clark

English Teaching Forum magazine

Sinbad (movie)

Shrek (movie)

Madagascar (movie)

Online materials and useful sites:

http://oelp.uoregon.edu/shaping.html - video teacher training program Shaping the Way We Teach English

http://exchanges.state.gov/education/engteaching

http://www.sister-cities.org/crc/directory/NIS/Russia/index - Sister Cities International, opportunity to develop sister cities projects

http://www/nyevisit.com/ - a virtual trip to NYC

http://en.wikipedia.org/wiki

http://etopisi.ru

Work with Parents
Meet with parents, in groups and individually, to explain the program and talk about students� talents, hobbies and progress, on a regular basis

Get parents� feedback through questionnaires, meetings, etc.

Invite parents to events, tea-parties, presentations, contests, etc.

Work with Administration
Meet with Ministry of Education; Ministry of Youth and Sports; City departments of Education, Sports, Culture; University administration

Send informational letters, thank you letters

Invite them to Opening/Closing Ceremonies and other events.

POSSIBLE PROJECTS:
Student-Generated Stories Project
Conduct a refresher writing workshop, if necessary

Film the stories

Contact the ELO for more information
Reading Project
Create libraries

Conduct contests, round table discussions, and reading forums/conferences

Meet the authors

Create PowerPoint presentations �My favorite book�

Draw pictures to illustrate the stories

Outreach

Share experience with secondary school teachers, invite them to observe classes

Share information through websites and blogs; create them if they do not exist yet and find creative ways to link them

nbsp;SUMMER CAMP SUGGESTIONS

Pre-camp

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; conduct TOT (training of trainers) for teachers and counselors prior to camp start for team-building, promoting the idea of respect, support and positive thinking

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; create a handbook of activities to be used at camp (cheers, words of the day, games, etc)

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; set camp policies, rules and regulations:

a) nbsp; nbsp; nbsp; nbsp; nbsp; no cell phones during classes policy

b) nbsp; nbsp; nbsp; nbsp; nbsp; speak-only-English policy

c) nbsp; nbsp; nbsp; nbsp; nbsp; be on time rule for everybody

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; design camp schedule, be creative with the names of events

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; develop curriculum

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; bring an expert/specialist with camp experience

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; meet with parents to discuss camp rules

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; expose trainers to other camps� experience

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; prepare certificates for students and staff

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; discuss what makes an Access camp different from other camps (American Studies, student-centered, technology, leadership skills, etc)

During camp

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; follow camp rules and regulations:

a) nbsp; nbsp; nbsp; nbsp; nbsp; no cell phones during classes policy

b) nbsp; nbsp; nbsp; nbsp; nbsp; speak-only-English policy

c) nbsp; nbsp; nbsp; nbsp; nbsp; be on time rule for everybody

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; use all time for learning (lunch breaks, after lunch rest at out-of-city camps), students should be always engaged

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; make sure it is a student-centered camp

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; add to a handbook of activities, comment on what worked, did not work, why

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; create a positive learning environment, encourage trial and error, promote the idea of respect and support, team-building

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; PAS visits

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; have essay competition
After camp

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; get feedback from all those involved in camp (teachers, counselors, students, parents, coordinators, visitors)

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; revise a handbook of activities

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; compile a bibliography of important books

- nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; exchange ideas/curriculum with other camps

MORE RECOMMENDATIONS:

Conduct a 2-3 day training during winter holidays for ALL camp teachers and counselors; if this is not possible, conduct training of trainers for each site separately.

Arrange exchanges between similar camps (groups of teachers and students).

Conduct Camp Festival, joint camp for all/several camp sites.

Use authentic materials: movies, cartoons, songs, poems, games, small gifts and awards, online resources.

Find ETAs and FLEX students to help (contact ELO for more information).

Make a list of camp Do�s and Don�ts (rules): English all the time, be on time, wear badges, etc.

Make a list of students (personal info plus talents and hobbies, level of language proficiency), counselors, and teachers; collect all required documents.

Design a curriculum and schedule; adjustments can be made after the initial testing.

Go to the school hosting camp and see/check everything (rooms, assembly hall, stage, screen, equipment, microphones, windows, air-conditioner), identify places to put the camp logo, posters, etc.; make arrangements for breakfast, lunch, free Internet, if possible.

Conduct meetings with parents throughout the program.

Decide on the responsibilities: for example, school can be responsible for meals, attendance, and security, university - for teaching process and cultural events, etc.

Choose events and activities that children like, more games and sports events.

Provide certificates for the most active participants.

Include both mandatory and elective classes into schedule (for example, on Saturday, students can choose classes they would like to attend).

Create blogs and websites to share information with other camp sites and ELT community.

Invite secondary school teachers to observe classes.

Create poems, songs, PowerPoint presentations, essays, photo galleries, etc and share them with other English camp sites and secondary school teachers (possibly through websites and blogs).

Conduct �thematic� days twice a week.

Introduce a word of the day every morning.

Work on this program with your Teachers� Association.

Decide on summer school goals and objectives: learn English and American culture, create comfortable learning environment.

Allocate time for team-building activities every day: each team of students has a special name, number, color, motto, song, logo.

Label in English all the rooms at school used during the camp.

The curriculum can be oriented towards the EGE (Unified State Exam) format.

Take photos, write articles to local press, give interviews to local media during the camp.
nbsp;

--------------------------------------------------------------------------------
nbsp;

Welcome to YUGRAELTA

English Teachers Break Ice with New Teachers Association
Over a period of three days in mid-January 2010, 120 English language instructors in the northern Siberian city of Khanti-Mansisk actively participated in a teacher training conference entitled "Breaking the Ice: Innovations in English Language Teaching" that culminated in the birth of a new teachers association.

From January 22 to 24, teachers from as far away as Nizhnevartovsk and from towns as remote as Beloyarsky, which is only reachable by plane or via the frozen Ob river in the winter, traveled an average of 6 hours to take part in a unique program that focused on equipping teachers with a range of new student-centered techniques and information technology skills that addressed the critically important topics of assessment and American studies, among others. Twelve local teachers and trainers joined with representatives of the American Embassy in Moscow and Consulate in Yekaterinburg to present over twenty different plenary presentations and workshops.
The highlight of the conference was the formation of a new teachers association representing English teachers in the Yugra region, an area proud of its culturally rich indigenous populations and known for its reindeer herds, fish industry and, more recently, oil and gas production. nbsp; A strong team representing instructors from universities and high schools from seven different cities teamed up with a Ministry of Education In-service training coordinator to shepherd the group through a range of possible next steps, including participation in the upcoming National Association of Teachers of English conference, participation in TEA and FLTA exchange programs, and a follow-on visit by Senior Fellow Reardon in the spring.
Said Olga Simonova of Surgut, "Thank you I feel like you have woken a sleeping bear and that we are now ready to begin a new era of work as English teachers". Despite the minus thirty Celsius temperatures, all concluded that collectively they had broken the ice.

Comments nbsp;by participants: "We are writing this letter to express our warm gratitute to you for the wonderful conference we've been to. The feelings of happiness are still ovewhelming us. We have gained the great experience in sharing the ideas which we are going to put into practice.

Best wishes,
Inna, Olga and Larisa from Surgut:)"
"The conference appeared highly inspiring for us, as usual. We came away full of ideas and plans to offer new electives to our students and bring in changes into teaching English to better satisfy our students� needs as would-be teachers" Nadezhda Perelgut, Tatiana Lyutaya, Nizhnevartovsk

Regional Conferences in Krasnodar

3 major NOCATEFOL events

A Global Spelling Competition

MOSCOW nbsp; ENGLISH nbsp; LANGUAGE nbsp; TEACHERS nbsp;
ASSOCIATION
Supported by: Pedagogical University Pervoye Sentyabrya Fund
Moscow Department of Education, Moscow Region Ministry of Education,
National Association of Teachers of English,
English Language Office of the USA Embassy in Russia

DEAR ENGLISH LANGUAGE TEACHERS

OF GENERAL EDUCATION CLASSES

MELTA COORDINATIONAL COUNCIL has the honour to inform you that Franklin Electronic Publishers in cooperation with TESOL (Teachers of English to Speakers of Other Languages) is organizing a global spelling competition for students who are learners of English. Up to twelve countries nbsp; - Russia, Moscow, is for the 1st time included - will participate in the 2010 Franklin Global SpellEvent, which consists of two stages.

First, a local event will be held in each participating country in April � May 2010, resulting in the selection of 1st and 2nd place winners. Up to 48 students who were not born before January 1, 1995 and are eligible to participate will take part in it. They will be included on the list on the basis of first come first served.

Second, both of these winners will travel to the U.S. for the final event in New York City in August 2010, where they will compete against the winners from other countries. The champion at the final event will receive a scholarship valued at US $10,000.
You can get more information on spellevent.org nbsp;site.

It�s worthwhile nominating you best student and your second best student in case the first cannot attend.

Attached are the Contest overview, the Contest rules and the application form.

Your applications are to be e-mailed to boltneva@mail.ru till Feb 1, 2010.

MELTA COORDINATIONAL COUNCIL will keep you informed about any new information on the contest.

nbsp;

TEA 2010 Competition is Open

TEACHING EXCELLENCE AND ACHIEVEMENT PROGRAM (TEA)
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Sample of TA Mission

1. nbsp; All participants of Umbrella-8 Gathering took part in a brain storming meeting led by AlyonaGromushkina, Vice President of MELTA eng@1september.ru nbsp; , targeted at developing a Mission and Vision of an EFL Association. This is truly an outstanding document and should be shared with all association:
Mission
The Association unites on a voluntary basis English language teachers open to innovations and initiatives with the goal of building up a professional community willing to meet educational challenges of the 21st Century. Our mission is to stimulate, support, and provide opportunities for the improvement of EL teaching and learning.
Values
To accomplish our mission, the Association has a set of beliefs that are ingrained in the way we think and act as a professional organization. These values guide our choices as we set our objectives, formulate our strategies, choose our actions, and evaluate our results. nbsp;
We believe that:
- our actions and decisions must reflect the highest ethical and professional standards.
- success is based on our abilities to hear, respect, and respond to the needs of the Association membership.
- an atmosphere of cooperation and mutual respect must be fostered among those responsible for the successful operation of schools: parents, students, educators.
our goals and objectives can be achieved only with the learner in the centre of the educational process.
- bringing the language, literature, and culture of the English-speaking world to Russian learners of English is a vital humanistic endeavor, which serves essential national interests.
- we are committed to sharing and promoting best practices in ELT in order to further professional growth and continuous learning opportunities for our members.
regional associations are free to implement the mission to meet the needs of particular region.
Goals and Objectives
The Association aims at:
- creating a favorable environment for both professional development and communication;
- providing support and assistance to all the participants of educational process (learners, teachers, parents);
- bringing together EL teachers at all levels: junior and secondary school, college and university;
- improving and supporting continuity between all levels and all types of institutions;
bridging the gap between methodological theories and teaching practices;
- encouraging efficient working relationships with other language and professional organizations from Russia and different parts of the world;
- elevating the prestige of the English language teacher profession;
- promoting opportunities to integrate innovative approaches in the field of EL teaching and other areas of study;
- sharing ideas, insights and experiences to enhance teacher classroom performance, regarding regional component and identity.

Umbrella Newsletter # 40

Umbrella Newsletter # 40

Dear Colleagues,

On the eve of Thanksgiving we are thinking about you and are full of admiration and gratitude for your passion and dedication to the English language. nbsp; We commend you on your inexhaustible efforts to promote innovations in ELT and on building bridges between nations. nbsp; You are a role model for younger generations! nbsp; Thank you for many years of dedication and service to EFL Associations.

The results of your work are impressive. nbsp; While some educators, journalists and politicians reflect ruefully on the fast deterioration of our education standards and the level of knowledge of students, we are confident that this is not the case in ELT circles. nbsp; Just recall your and your students� competence level of 10 years ago? 15 years ago? nbsp; The changes are stunning!

The EFL teachers of Russia not only quickly adjust to the challenges of the time but also prepare students for real life by providing them with key �tools� � the ability to communicate, to write, to make oral presentations, to interact properly at a work place, at home and while travelling abroad, and to use IT.

Thank you for being outstanding TEACHERS. nbsp; (Svetlana Suchkova suchkova_s@yahoo.com explains that this stands for being Tolerant, Enthusiastic, Artistic, Creative, Honest, Energetic, and Reflective)

Happy Thanksgiving! nbsp;

David Fay, Elena Lubnina, Natalia Fomenko

News from IVELTA

Senior EFL Fellow John Mark King visited Ivanovo on December 2-3, 2009

ELTRUSSIA NING

nbsp;

Text: We are sorry for the delay with the EL Specialist Gail Weinstein�s Forum that happened due to some unpredictable technical reasons. nbsp; Everything is ready for Forum now, please join. nbsp; There are six threads of discussion, please join any or all of them.

Welcome to elt-russia.ning.com! nbsp; Please join!

Ning is a social networking site similar to Facebook, v kontakte or odnoklassniki. nbsp; The main difference is that it a �closed� system, containing only English language teaching professionals who either work in Russia or are connected to English teaching in Russia. nbsp; It is also a platform that allows us to:

� nbsp;Exchange ideas through �Forum� discussions
� nbsp;Get one-on-one feedback on key topics from specialists
� nbsp;Find English teachers with similar interests
� nbsp;Learn about upcoming ELT events
� nbsp;Swap photos
� nbsp;Recommend websites, videos and books
� nbsp;And more�

To become a member of http://elt-russia.ning.com/, all you need is an email address. nbsp; Because this is a closed network primarily for ELT professionals in Russia, an invitation to join is required. nbsp; If you want to join, you can simply email nbsp;moscowelo@state.gov nbsp; nbsp;to request an invitation or ask any current member to invite you.

Dr. Gail Weinstein on Ning!

From nbsp;December 7 nbsp;to 14th, Dr. Gail Weinstein will moderate a Forum on putting learners at the center of our instruction. nbsp;
nbsp;

ELT Russia: ��������� �������

Sample of Constitution

Sample of TA BYLAWS

TESOL- L.BYLAWS

Membership and Dues

Nominations and Elections

Regional Elections

The Board

Meetings

Changes in the Bylaws

Umbrella Newsletter # 41

A Visual Guide to Building Teachers

Polyglot+ is back!

Teaching Writing Online Course

How to...

Welcome to YUGRAELTA

Regional Conferences in Krasnodar

A Global Spelling Competition

TEA 2010 Competition is Open

Sample of TA Mission

Umbrella Newsletter # 40

News from IVELTA

ELTRUSSIA NING

ELT Russia: ��